Adam Smith Enterprise and Education Foundation – Guide to Information Available Through Our Publication Scheme

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

• publish the classes of information that they make routinely available;

• tell the public how to access the information and what it might cost.

 

Adam Smith Enterprise and Education Foundation has adopted the Model Publication Scheme 2011 produced by the Scottish Information Commissioner. He has approved this scheme until 31 May 2015. 

The purpose of this Guide to Information is to:

• allow the public to see what information is available (and what is not available) in relation to each class;

• state what charges may be applied;

• explain how to find the information easily;

• provide contact details for enquiries and to get help with accessing the information;

• explain how to request information we hold that has not been published.

 

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

 

Exempt information

We will publish the information we hold that falls within the classes of information (see class 1 to class 8 below). If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we will remove or redact the information before publication and explain why.

 

Copyright

Unless otherwise stated, Adam Smith Enterprise And Education Foundation reserves copyright in all information available under this publication scheme, whether that information is in electronic or hard-copy format, text or graphics, and regardless of whether the copyright (©) symbol appears. The right to information under this scheme does not include permission to reproduce that information. Such use may infringe copyright, and consent of the copyright holder should always be sought.

 

Charges

Unless otherwise stated, all information contained within our scheme is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email.

We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to the authority, as set out below.

In the event that a charge is to be levied, you will be advised of the charge and how it has been calculated. Information will not be provided to you until payment has been received.

Reproduction costs: where charges are applied, photocopied information will be charged at a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).

Computer discs will be charged at the rate of £1.00 per CD-ROM.

Postage cost: we will pass on postage charges to the requester at the cost to the authority of sending the information by first class post.

 

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Lyn Gold

Adam Smith Enterprise and Education Foundation

St Brycedale Avenue

Kirkcaldy

Fife

KY1 1EX

Email: lyngold@fife.ac.uk

Telephone: 07788291167

 

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.

 

Class 1:  About The Authority​

The company’s name is the Adam Smith Enterprise and Education Foundation, also known as the Foundation. 

The business address is Fife College, Pittsburgh Road, Dunfermline KY11 8DY

Main Contact:  Lyn Gold

                          Adam Smith Enterprise and Education Foundation

                          St Brycedale Avenue

                          Kirkcaldy

                          Fife

                          KY1 1EX

Email:               lyngold@fife.ac.uk

Telephone:       07788291167

 

Organisational Structure

There are three officers appointed to service the Foundation.  These officers are employed by the Adam Smith College. 

The Administrative Assistant is responsible for the administration work of the Foundation.  The Manager is responsible for overseeing the work of the Foundation and the Executive Director is accountable for the Foundation.   

The Board of Directors is responsible for the appointment of Directors.  The names of the Directors are available on request. The Board of Directors meet three times a year to consider and approve projects and scholarship activity under the auspicate of the Foundation.

 

Business Opening Hours

Normal opening hours are:

Monday to Thursday from 08:40 to 17:00

Friday 08:40 to 16:20

 

Complaints

Our aim is to make our publication scheme as user-friendly as possible, and we hope that you can access all the information we publish with ease. If you do wish to complain about any aspect of the publication scheme, however, then please contact us, and we will try and resolve your complaint as quickly as possible. You can contact:

Lyn Gold

Adam Smith Enterprise and Education Foundation

St Brycedale Avenue

Kirkcaldy

Fife

KY1 1EX

Email: lyngold@fife.ac.uk

Tel: 07788291167

Any complaint will be acknowledged within two working days of receipt and we will respond in full within twenty working days. You have legal rights to access information under FOISA and EIRs and a right of appeal to the Scottish Information Commissioner if you are dissatisfied with our response. These rights apply only to information requests made in writing or another recordable format. If you are unhappy with our responses to your request you can ask us to review it and if you are still unhappy, you can make an appeal to the Scottish Information Commissioner. The Commissioner’s website has a guide to this three step process, and he operates an enquiry service on Monday to Friday from 09:00 to 17:00. His office can be contacted as follows:

 

Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

Telephone: 01334 464610

Email: enquiries@itspublicknowledge.info

Website: www.itspublicknowledge.info

 

How to access information

Information available under our publication scheme is available through the routes described. 

Most information listed in our publication scheme is available to download from this publication scheme.  Where stated some information is available on request. To request this information or  if you are having trouble finding any document listed under our publication scheme please contact:

Lyn Gold

Adam Smith Enterprise and Education Foundation

St Brycedale Avenue

Kirkcaldy

Fife

KY1 1EX

Tel: 07788291167

When writing to us to request information, please include your name and address, full details of the information or documents you would like to receive, and any fee applicable (see charges section).  Please also include a telephone number so we can telephone you to clarify any details.

 

How to access information which is not available under this scheme

Should you wish to request a copy of any information which is not available under this publication scheme, please write to:

Lyn Gold

Adam Smith Enterprise and Education Foundation

St Brycedale Avenue

Kirkcaldy

Fife

KY1 1EX

 
 

​The information we publish under this class

How to access it​

Constitution

The legal framework that governs the Foundation is contained within the Articles of Association and the Memorandum of Association.  ​

 

Articles of Association

Memorandum of Association​

How the authority is run

The governance structure for the Foundation is detailed within the Articles of Association.

Appointment to the Board of Directors is also detailed in the Articles of Association.

The names of the Directors are available on request.​

 

Articles of Association

 

Articles of Association

                                                                      Available on request​

External Relations

Accounts are produced and audited annually.  External auditors are appointed.  The external auditors are Chiene + Tait, 61 Dublin Street, Edinburgh, EH3 6NL.​

 

Annual Accounts​

 
 

​Class 2:  How We Deliver Our Functions and Services

Class Description:  Information about our work, our strategy and policies for delivering functions and services and information for our service users.

 

Functions

The Company was established in 1997 to support the continued growth and development of the Adam Smith College, Fife.  The Company is responsible for securing gifts of support from companies, charitable trusts and foundations, friends and former students of Adam Smith College, Fife and to use these funds to realise its corporate objectives, aims and aspirations.  The main focus of activity within the Foundation during 2010/11 has been the Student Scholarship Programme.​

 
 

​Class 3:  How The Authority Takes Decisions and What It Has Decided

Class description:  Information about the decisions we take, how we make decisions and how we involve others

Decisions taken by the Board of Directors are recorded in agenda, papers and minutes of meetings.  ​

 
 

​The information we publish under this class

​How to access it

Agenda, Papers and Minutes from Board of Directors meetings

Available on request

 
 

​Class 4:  What The Authority Spends and How It Spends It

Class description:  Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent).

Financial Statements are produced quarterly and presented at the Board of Directors meetings.

Annual Accounts are produced.

Financial policies and procedures are those of Adam Smith College Fife's and are available on request.​

 
 

​The information we publish under this class

​How to access it

Financial Statements​

Available on request​

​Annual Accounts

Annual Accounts

​Adam Smith College Fife's Finance related policy and procedures

​Available on request

 

​Class 5:  How The Authority Manages Its Human, Physical and Information Resources

Class description:  Information about how we manage the human, physical and information resources of the authority.

Human Resources

The Administrative Assistant, Manager and Executive Director are employed by Adam Smith College, Fife. 

Human Resource functions are provided by the Adam Smith College, Fife.

Physical Resources

The only physical resources of the Foundation are the funds.  These are reported in financial statements and annual reports.

Information Resources

Scholarship activity is detailed in an end of year report which is presented to the Board of Directors.​

 

​Class 6:  How The Authority Procures Goods and Services from External Providers

Class description:  Information about how we procure goods and services, and our contracts with external providers

The Foundation follows the procurement guidelines of Adam Smith College.  There is currently no policy or procedure for this area.​

  

​Class 7:  How Our Authority is Performing

​Class description:  Information about how the authority performs as an organisation, and how well it delivers its functions and services.

Scholarship update reports are presented at each meeting of the Board of Directors and are detailed in the End of Year report.

 

The information we publish under this class​

​How to access it

​End of Year report

​End of Year Report 2011/12

 

​Class 8:  Our Commercial Publications

​Class description: Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

 

​The information we publish under this class

​How to access it

​Not applicable.