Procurement and Tenders

Fife College ProcurementThe Procurement Team are responsible for ensuring the compliant purchase of goods and services to meet the needs of the College.

We ensure that:

  • Procurement regulations are followed
  • We operate in a fair, ethical and transparent manner
  • We achieve value for money
  • We ensure that procurement activity is sustainable and delivers benefits to society, the economy and the environment

Tender Process:

Goods, services and works must be obtained through proper competition unless there is a valid reason not to.

All contracts expected to have a value of £50,000 (excluding VAT) or more must be advertised on the Public Contracts Scotland (PCS) national portal although the College also awards contracts under collaborative framework agreements and these opportunities are not advertised.

Find out more about PCS https://www.publiccontractsscotland.gov.uk/

APUC

Fife College is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise for 62 Universities and Colleges. APUC Ltd works collaboratively with Universities and Colleges in setting up contracts on behalf of the Higher and Further Education Sectors in Scotland.  Fife College makes appropriate use of these contracts. The College also has access to the following:

  • National Higher and Further Education Contracts.
  • Scottish Public Sector Contracts established by Scottish Procurement (Scottish Procurement and Commercial Directorate); and
  • Crown Commercial Service Contracts.

Where the College requires goods, services or works that are not covered by agreements set up by the above, the College complies with limits stipulated in the College Financial Regulations and Procurement Procedures as well as Procurement Regulations.

Contracts

Details of existing contracts in place can be on the Fife College Contracts Register

Details of potential forthcoming contract opportunities can be found here.

For information on the latest contracts available to Universities and Colleges in Scotland, you can visit the contracts page on the APUC website.

APUC Limited is the Procurement Centre of Expertise for Scotland’s Universities and Colleges. More information about procurement for Universities and Colleges is available on the APUC website

Procurement Journey

The Scottish Government offers a Procurement Toolkit for the Public Sector, featuring a contracts directory, information for buyers and suppliers, route maps and case studies. This information is available on the Procurement section of the Scottish Government's website.​​​​

No Purchase Order / No Payment

Fife College requires all orders for Goods and Services to be placed using an official Purchase Order.

The purchase order placed will provide details of the requirement, the delivery and invoice addresses, and will specifically contain a 2 letter, 7-digit purchase order number (FC0012345) which must be quoted on any invoice submitted for payment. Where an invoice is submitted without a valid purchase order number quoted these will not be processed or paid.